Privacy Policy

REACH 2025 Conference ("REACH 2025," "we," "our," or "us") values the trust you place in us and is committed to safeguarding your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you interact with our website, mobile application, registration systems, and related digital tools (collectively, the “Platform”).

By accessing or using our Platform, you agree to the terms of this Privacy Policy. If you do not agree, please do not access or use the Platform.

1. Information We Collect

We may collect the following types of personal and non-personal information, depending on how you interact with the Platform:

a. Information You Provide Directly

  • Registration Data: Name, contact number, email address, organization, job title, billing and payment information, dietary preferences, accessibility needs.
  • Communications: Messages, inquiries, or feedback submitted through forms or support tools.
  • Account Credentials: If you create an account, we collect login information such as username and password.

b. Automatically Collected Data

  • Cookies and Tracking Tools: We use cookies, beacons, tags, and similar technologies to enhance your user experience, analyze traffic, and enable features such as remembering your login or preferences.
  • Device & Usage Data: IP address, browser type, operating system, referring URLs, and actions taken on our site (clicks, downloads, time spent, etc.).
  • Geo-location Data: If you enable location tracking (e.g., via a mobile app or event badge), we may collect location information to enhance on-site services or analytics.

2. How We Use Your Information

We use your data to:

  • Process your event registration and payments.
  • Communicate important information (updates, schedules, changes).
  • Provide technical and customer support.
  • Personalize content and networking recommendations.
  • Analyze usage trends to improve the Platform.
  • Promote future REACH events, surveys, and news, if you opt-in.
  • Comply with legal obligations or respond to lawful requests.

3. Information Sharing and Disclosure

We do not sell your personal information. However, we may share your data with:

  • Service Providers: Vendors assisting in payment processing, marketing, IT services, event logistics, analytics, or customer support.
  • Event Partners or Sponsors: Only if you provide explicit consent or participate in activities involving these partners (e.g., sponsor booths, networking sessions).
  • Legal or Safety Reasons: If required by law, court order, or to protect the rights, safety, or property of REACH 2025 or others.
  • With Your Consent: When you authorize us to share your information with others.

4. Third-Party Services

Some pages may contain links to external websites or embedded services (e.g., YouTube, Eventbrite, Google Analytics). These platforms operate independently and are governed by their own privacy policies. We encourage you to review their terms before providing personal data.

5. Data Storage & Security

We implement reasonable administrative, technical, and physical safeguards to protect your data against unauthorized access, misuse, loss, or disclosure. While we strive to secure your information, no system can be guaranteed 100% secure.

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy unless a longer retention period is legally required or permitted.

7. Your Privacy Rights

Depending on your location and applicable laws, you may have rights to:

  • Access, correct, or delete your personal data.
  • Withdraw consent for certain uses.
  • Object to or restrict processing of your information.
  • Receive a copy of your data in portable format.

To exercise your rights, contact us at:
📧 contact@reachx.net

8. Cookies & Tracking Choices

You can manage cookie settings via your browser or device. Note that disabling cookies may limit functionality.

9. International Data Transfers

If you are accessing the Platform from outside [Insert Country], your information may be processed in countries with different data protection laws. By using our services, you consent to the transfer and processing of your information outside your country of residence.

10. Children’s Privacy

The Platform is not intended for use by children under 16. We do not knowingly collect personal data from children without parental consent. If we become aware of such data, we will delete it promptly.

11. Changes to This Privacy Policy

We reserve the right to update this policy. Any changes will be posted with an updated effective date. We encourage you to review the policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

REACH 2025 Conference Secretariat

contact@reachx.net